WIC Policies

Appendix

Definitions

I. Vendor Management

Complaints Against VendorsState and Local Responsibilities (EBT)State and Local Agency Responsibilities in Vendor ManagementTraining of Vendor CoordinatorsVendor AuthorizationVendor FilesVendor MonitoringVendor Training

II. Nutrition Services – Breastfeeding

Breastfeeding Promotion and Support
Breastfeeding AidsBreastfeeding DescriptionsBreastfeeding InterviewBF-Positive-Peer-InfluenceBreastfeeding Promotion and SupportPositive Breastfeeding Clinic Environment
Food Package Prescriptions
Food PackagesFoods that are AuthorizedMedicaid ReimbursementOrdering Formula from the StateTailoring Food Packages
Health Care Referrals
Health Care Referrals
Nutrition Education and Counseling
Breastfeeding CounselingMonitoring and Evaluation (NEP)Nutrition EducationNutrition and Food Package CounselingStaff TrainingStaffing Requirements
Participants Screening and Assessment
Anthropometric and Laboratory ProceduresMid-Certification Health AssessmentsNutrition Risk ManualVENA

III. Information System

Documentation
Documentation
Planning
Information System Planning
Reports
Ad Hoc ReportsInformational ReportsRequired Reports
System Security and Training
System SecuritySystem Training

IV. Organization and Management

Administrative Staffing
Administrative Staff TrainingTime Studies
Confidentiality
Confidentiality
Emergency Planning
Emergency Planning
Equipment
Computer Hardware Maintenance and ReplacementEquipment InventoryEquipment Purchasing
Homeless and Domestic Violence Shelters
Homeless and Domestic Violence Shelters
Policy and Information Sharing
MeetingsMemosSharePointState Plan Process
Record Retention
Record Retention
Supplies and Materials
Clinic Forms and Supplies Ordering (UCI)Forms and Training Modules

V. Nutrition Services and Administration Expenditures

Allowable Expenditures
Food and NSA Expenses
Local Agency Funding
Funding CommitteeFunding Formula
Reporting
Direct and Indirect CostMonitoring of Nutrition Education Costs

VI. Food Funds Management

 

VII. Caseload Management

Outreach
Outreach
Waiting Lists
Waiting Lists

VIII. Certification

Appeals
Appeals
Certification Procedures
Applicant Categories and Certification PeriodsEndorsers and ProxiesMissed AppointmentsPresence at CertificationProcessing Standards and Appointment TimesProvisional Certification/Unreasonable BarrierRights and Responsibilities ProceduresSteps for CertificationTransfersVoter Registration
Homeless & Migrant Applicants
Homeless ApplicantsMigrant Applicants
Identity and Residency
Proof of IdentityProof of Residency
Income Eligibility
Adjunct EligibilityHouseholdsIncome DocumentationIncome ExclusionsIncome GuidelinesIncome Reassessment During a Certification PeriodIncome TypesSpecial Income Situations
Ineligibility and Termination
Ineligible ApplicantsTermination
Participant Violations and Complaints
Complaint HandlingDual ParticipationParticipant Violations

IX. Food Benefit Accountability and Control

Check Printing
Check Handling and IssuanceCheck StockMailing ChecksProration of Food Packages
Instructions to Participants
Instructions to Participants
Reconciling Checks
Formula and Food ReturnsLost ChecksRedeemed Voided ChecksReprinting and Voiding Checks

X. Monitoring and Audits

Fiscal Audits
Fiscal Audits
Local Agency Self Evaluation and Monitoring
Conflict of InterestMonitoring of Staff to Prevent and Detect FraudSelf Evaluation Tool
Management Evaluations
State Management EvaluationsUSDA Management Evaluations
Technical Assistance
Technical Assistance Visits

XI. Civil Rights

Civil Rights Monitoring and ReviewsCivil Rights TrainingCollection of Racial and Ethnic DataComplaints of DiscriminationLimited English ProficiencyNondiscrimination StatementPersons with DisabilitiesPublic Notification