Section II: Local Agency Policy and Procedure Manual (Draft)

Appendix

DefinitionsTable of Contents P&P

I. Vendor Management

Complaints Against Vendors State and Local ResponsibilitiesTraining of Vendor Coordinators Vendor AuthorizationVendor FilesVendor MonitoringVendor Training

II. Nutrition Services – Breastfeeding

Breastfeeding Promotion and Support
BF Aids BF DescriptionsBF Interview BF Positive Peer Influence BF Promotion and Support Positive BF Clinic Environment
Food Package Prescriptions
Food PackagesFoods that are AuthorizedMedicaidOrdering Formula from StateTailoring Food PackagesTailoring Food Packages
Health Care Referrals
Health Care Referrals
Nutrition Education and Counseling
Breastfeeding Counseling Monitoring and Evaluation (NEP) Nutrition and Food Package Counseling Nutrition EducationStaff TrainingStaffing Requirements
Participant Screening and Assessment
Anthro and Lab Procedures Mid-Certification Health Assessments Nutrition Risk ManualVENA

III. Information Systems

Documentation
Documentation
Planning
Info System Planning
Reports
Ad Hoc ReportsInfo Reports Required Reports
System Security and Training
System SecuritySystem Training

IV. Organization and Management

Administrative Staffing
Admin Staff TrainingTime Studies
Confidentiality
Confidentiality
Emergency Planning
Emergency Planning
Equipment
Computer HardwareEquipment InventoryEquipment Purchasing
Homeless and Domestic Violence Shelters
Homeless Shelters
Policy and Information Sharing
Meetings Memos SharePointState Plan Process
Record Retention
Record Retention
Supplies and Materials
Clinic Forms and Supplies Ordering (UCI) Forms and Training Modules

V. NSA Expenditures

Allowable Expenditures
Food and NSA Expenses
Local Agency Funding
Funding Committee Funding Formula
Reporting
Direct and Indirect Cost Monitoring of Nutrition Ed Costs

VI. Food Funds Management

Food Funds Management
No policies

VII. Caseload Management

Outreach
Outreach
Waiting List
Waiting Lists

VIII. Certification

Appeals
Appeals
Certification Procedures
Categories and Cert Periods Parent-Guardians and ProxiesMissed Appointments Presence at CertificationProcessing StandardsProvisional CertsRights and ResponsibilitiesSteps for CertificationTransfersVoter Registration
Homeless & Migration Applicants
Homeless ApplicantsMigrant Applicants
Identity and Residency
Proof of Identity Proof of Residency
Income Eligibility
Adjunct Eligibility HouseholdsIncome DocumentationIncome ExclusionsIncome GuidelinesIncome ReassessmentIncome TypesSpecial Income Situations
Ineligibility and Termination
Ineligible Applicants Termination
Participant Violations and Complaints
Complaint HandlingDual ParticipationParticipant Violations

IX. Food Benefit Accountability and Control

Benefit Issuance
Card InventoryE-WIC Card IssuanceProration
Instruction to Participants
Instructions to Participants
Reconciling Benefits
Formula and Food ReturnsLost Cards and Hot Carding

X. Monitoring and Audits

Fiscal Audits
Fiscal Audits
Local Agency Self Evaluation
Conflict of Interest Monitoring of Staff Self Evaluation Tool
Management Evaluation
State Management Evaluations USDA Management Evaluations
Technical Assistance
Technical Assistance Visits

XI. Civil Rights

Civil Rights Reviews Civil Rights Training Collection of Racial and Ethnic Data Complaints of Discrimination Limited English Proficiency Nondiscrimination StatementPersons with Disabilities Public Notification

Public comment is welcome on the development of the State Plan. Contact the State WIC office for information at 1-877-WIC-KIDS.