Section II: Local Agency Policy and Procedure Manual (Draft)

FY 2020 Utah WIC State Plan

Appendix

DefinitionsDefinitions (EBT)Table of Contents P&P

I. Vendor Management

Complaints Against Vendors State and Local ResponsibilitiesState and Local Responsibilities (EBT)Training of Vendor Coordinators Vendor AuthorizationVendor FilesVendor Monitoring Vendor TrainingVendor Training (EBT)

II. Nutrition Services – Breastfeeding

Breastfeeding Promotion and Support
BF Aids BF DescriptionsBF Interview BF Positive Peer Influence BF Promotion and Support Positive BF Clinic Environment
Food Package Prescriptions
Food PackagesFood Packages (EBT)Foods that are AuthorizedFoods that are Authorized (EBT)MedicaidMedicaid (EBT) Ordering Formula from StateOrdering Formula from State (EBT)Tailoring Food PackagesTailoring Food Packages (EBT)
Health Care Referrals
Health Care Referrals
Nutrition Education and Counseling
Breastfeeding Counseling Monitoring and Evaluation (NEP) Nutrition and Food Package CounselingNutrition and Food Package Counseling (EBT) Nutrition EducationNutrition Education (EBT)Staff Training Staffing Requirements
Participant Screening and Assessment
Anthro and Lab Procedures Mid-Certification Health Assessments Nutrition Risk ManualVENA

III. Information Systems

Documentation
DocumentationDocumentation (EBT)
Planning
Info System Planning
Reports
AD Hoc ReportsInfo Reports Required ReportsRequired Reports (EBT)
System Security and Training
System SecuritySystem Security (EBT)System Training

IV. Organization and Management

Administrative Staffing
Admin Staff Training Time Studies
Confidentiality
Confidentiality
Emergency Planning
Emergency PlanningEmergency Planning (EBT)
Equipment
Computer HardwareComputer Hardware (EBT)Equipment Inventory Equipment Purchasing
Homeless and Domestic Violence Shelters
Homeless SheltersHomeless Shelters (EBT)
Policy and Information Sharing
Meetings Memos SharePointState Plan Process
Record Retention
Record RetentionRecord Retention (EBT)
Supplies and Materials
Clinic Forms and Supplies Ordering (UCI) Forms and Training Modules

V. NSA Expenditures

Allowable Expenditures
Food and NSA ExpensesFood and NSA Expenses (EBT)
Local Agency Funding
Funding Committee Funding Formula
Reporting
Direct and Indirect Cost Monitoring of Nutrition Ed Costs

VI. Food Funds Management

Food Funds Management
No policies

VII. Caseload Management

Outreach
Outreach
Waiting List
Waiting Lists

VIII. Certification

Appeals
Appeals
Certification Procedures
Categories and Cert Periods Endorsers and ProxiesGuardians and Proxies (EBT)Missed Appointments Presence at CertificationPresence at Certification EBT Processing Standards Provisional CertsProvisional Certs (EBT) Rights and ResponsibilitiesRights and Responsibilities (EBT) Steps for CertificationSteps for Certification (EBT)TransfersTransfers (EBT)Voter Registration
Homeless & Migration Applicants
Homeless ApplicantsMigrant Applicants
Identity and Residency
Proof of IdentityProof of Identity (EBT) Proof of ResidencyProof of Residency (EBT)
Income Eligibility
Adjunct Eligibility HouseholdsHouseholds (EBT) Income Documentation Income Exclusions Income GuidelinesIncome ReassessmentIncome Reassessment (EBT) Income TypesSpecial Income Situations
Ineligibility and Termination
Ineligible Applicants TerminationTermination (EBT)
Participant Violations and Complaints
Complaint HandlingComplaint Handling (EBT) Dual ParticipationDual Participation (EBT) Participant ViolationsParticipant Violations (EBT)

IX. Food Benefit Accountability and Control

Check Printing
Card Inventory (EBT)Check Issuance Check StockE-WIC Card Issuance (EBT)Mailing Checks ProrationProration (EBT)
Instruction to Participants
Instructions to ParticipantsInstructions to Participants (EBT)
Reconciling Checks
Formula and Food ReturnsFormula and Food Returns (EBT)Lost Cards (EBT)Lost ChecksRedeemed Voided Checks Reprinting and Voiding Checks

X. Monitoring and Audits

Fiscal Audits
Fiscal Audits
Local Agency Self Evaluation
Conflict of Interest Monitoring of StaffMonitoring of Staff (EBT) Self Evaluation Tool
Management Evaluation
State Management Evaluations USDA Management Evaluations
Technical Assistance
Technical Assistance Visits

XI. Civil Rights

Civil Rights Reviews Civil Rights Training Collection of Racial and Ethnic Data Complaints of Discrimination Limited English Proficiency Nondiscrimination Statement Persons with Disabilities Public Notification

Public comment is welcome on the development of the State Plan. Contact the State WIC office for information at 1-877-WIC-KIDS.